Privacy Policy

Introduction

This is the privacy policy of RIVWEST FINANCE LIMITED ABN 85 073 358 666 Australian Credit Licence Number 386803 (“we” “us” and “our” in this policy).

We also have a policy on management of credit reporting information which is available at our business address at 50 Talbragar Street, Dubbo NSW 2830 or can be requested by telephone.

Our contact details are as follows:
Address: 50 Talbragar Street, Dubbo NSW 2830
Phone: 02 6882 0090 Freecall 1800 820 090
Fax: 02 6884 7628
Email: admin@rivwest.com

Protecting your privacy

We seek to protect and maintain the privacy, accuracy and security of your personal information. We will comply with the Australian Privacy Principles (“APPs”) in the Privacy Act (Cth) 1988 (“Privacy Act”), the Privacy Act, and, when applicable, the Privacy (Credit Reporting) Code (“CR Code”).

Words defined in the Privacy Act, the APPs and the CR Code have the same meaning when used in this policy.

Personal information that we collect and hold

We may collect personal information about you such as:

  • your name, current address details, previous address details, and landlord or mortgage details including address and phone number;
  • date of birth, gender, and marital status;
  • government identifiers such as driver licence number and passport details;
  • Australian tax file number (TFN) when you open a fixed term investment or purchase Rivwest shares;
  • email address and telephone/mobile numbers;
  • financial information (including credit history), bank account and/or credit card details, and personal references;
  • current and previous place of employment, position within the current and previous place of employment, employer’s address and contact details, previous employer details, and business details (if you are applying as a business); and
  • sensitive information about you in relation to insurance products or if you are seeking assistance with financial hardship.

We collect information about your accounts and transactions with us. We may also collect information when you use our websites. Please refer to the Websites section of this policy for further details.

If there is another applicant named in a credit application, you may need to provide their personal information, and you warrant that the other applicant has consented to the collection of their personal information for the reasons it is being collected.

How we collect personal information

We collect personal information in a variety of ways. Mainly we will collect information from you when you knowingly provide it to us by telephone, in person or in documentation such as an application form (which may be an online application). We also collect information when you make a request or enquiry of us.

We may also collect personal information from publicly available sources or third parties, such as a referee provided by you, a credit reporting body or other credit provider, an insurer of your property, or a person selling your debt to us or engaging us to collect the debt.

Why we collect, hold, use and disclose personal information

We collect, hold, use and disclose personal information about individuals when it is necessary for us to carry on our business functions or to comply with laws.

Importantly, in some circumstances if you do not provide the information that we request, we may not be able to provide our services to you or provide them to the same standard.

We may collect, hold, use and disclose your personal information to answer your enquiry and/or provide the information or service that you requested.

We may also collect, hold, use and disclose your personal information:

  • to enable us to develop, administer and manage our services and businesses;
  • to customise services to better meet your needs and preferences;
  • to assess your application and manage your account with us;
  • to compile a customer profile about you to serve you better;
  • to engage a credit reporting body to conduct a credit and reference check;
  • to assess your creditworthiness;
  • for billing purposes and collection of debts;
  • statistical purposes;
  • future promotional and marketing purposes including direct marketing purposes;
  • for research purposes to better improve our websites, products or services;
  • any other customer support purposes;
  • to notify credit providers of a default by you of your agreement with us;
  • to advise credit providers of the status of your agreement with us, in circumstances where you are in default with credit providers;
  • to deal with complaints;
  • to enforce our rights when you are in breach;
  • when authorised or required by law. These laws include:

    • the Anti-Money Laundering and Counter-Terrorism Financing Act 2006 (Cth), which requires us to collect personal information about you when verifying your identity;
    • the National Consumer Credit Protection Act 2009 (Cth), which requires us to make inquiries about you when assessing an application for credit by you;
    • the Real Property Act 1900 (NSW) and equivalent legislation in other States and Territories, which may require us to identify a mortgage or for the purposes of registration of a mortgage; and
    • the Personal Property Securities Act 2009 (Cth), under which we may need to collect personal information about you to record a security interest on the Personal Property Securities Register.

We may collect your TFN in order to calculate our withholding obligations as authorised by the Taxation Administration Act 1953 and the Income Tax Assessment Act 1936. You are not required to provide your TFN, however if you do not, we may be required to withhold amounts from you and remit them to the Australian Taxation Office.

When we may disclose your personal information to third parties

In the course of conducting our business we may provide your personal information to:

  • related companies of ours;
  • distributors and introducers of our products and services;
  • credit reporting bodies;
  • other credit providers and insurers;
  • service providers including mail houses, printers, call centres, marketing companies, and technology providers;
  • government bodies for example Australian Securities and Investment Commission, Australian Taxation Office, Australian Transaction Reports and Analysis Centre, Centrelink or the Courts;
  • persons who act as your guarantor or who provide security for credit to you;
  • debt collectors and assignees of your debts;
  • a recognised external dispute resolution scheme of which we are a member; and
  • our professional advisors, including our lawyers, valuers, auditors, accountants and Trust companies.

We may disclose your personal information to third parties:

  • to meet the purpose for which it was submitted;
  • if we have your consent to do so or otherwise when we are authorised by law;
  • if we are required by law to disclose the information.

We are unlikely to disclose personal information to overseas recipients.

Security

All personal information held by us will be handled and stored in accordance with our obligations under the Privacy Act.

We will take reasonable steps to:

  • make sure that the personal information we collect, use or disclose is accurate, complete and up to date;
  • protect the information from misuse, interference, loss or unauthorised access, modification or disclosure both physically and through computer security methods; and
  • destroy or permanently de-identify the information if it is no longer needed for any purpose.

Websites

When you visit our website, we or agencies on our behalf and our internet service provider may monitor and make a record of your visit and log “clickstream data” for statistical purposes, such as your server’s IP address.

This privacy policy is strictly limited to the collection, storage and use of personally identifiable information collected from our customers, in the course of our businesses, and does not apply to any third parties. We have no control over the privacy practices or the content of any third party websites, and assume no liability for the privacy practices of these websites.

How to access and amend personal information

On request from you we will provide details of the personal information we hold about you. The release of information is subject to some exceptions such as information relating to existing or any anticipated legal proceedings, together with exceptions provided by the Privacy Act.

Unless unusual circumstances apply, we should provide access to you within 30 days of the request.

We reserve the right to charge a fee for providing access to your information when permitted by law.

To protect your personal information, the request to us must be in writing and can be sent by letter or facsimile or email. All correspondence should be addressed to:

Mail: The Privacy Officer, Rivwest Finance Limited, PO Box 1192, Dubbo 2830
Fax: 02 6884 7628
Email: admin@rivwest.com

Our objective is to respond to any request within a reasonable timeframe.

We also aim to ensure that your personal information is accurate, up to date and complete. Amendment of personal information will be conducted upon written or verbal request from you. You can contact us on 02 6882 0090 or write to The Privacy Officer to do this.

Business without identifying you

In most circumstances it will be necessary for us to identify you in order to successfully do business with you, however, where it is lawful and practicable to do so, we will offer you the opportunity of doing business with us without providing us with personal information, for example, if you make general inquiries about interest rates or current promotional offers.

Complaints

We are committed to the protection of your privacy and personal information. Complaints you may have about your personal information can be lodged by using the contact details above.

We will attempt to resolve any complaint within 10 working days. If resolution is not possible within this timeframe we will contact you to discuss the matter further.

You also have the right under the Privacy Act to make a complaint to the Information Commissioner.

Changes to this policy

This policy is subject to change over time without prior notice. We may amend this policy by updating this posting.

Copies of this policy

You can ask us to provide you with a copy of this policy, including a hard copy, by contacting us using the contact details above.

Date updated: 24th September 2019


CREDIT REPORTING POLICY AND STATEMENT OF NOTIFIABLE MATTERS

Introduction

This is the credit reporting policy of RIVWEST FINANCE LIMITED ABN 85 073 358 666 Australian Credit Licence Number 386803 (“we” “us” and “our” in this policy).

Words defined in the Privacy Act (Cth) 1988 (“Privacy Act”), the Australian Privacy Principles (“APPs”) and the Credit Reporting Privacy Code (“CR Code”) have the same meaning when used in this policy.

We also have a privacy policy which is available at www.rivwest.com

Credit information that we collect

The kinds of credit information that we collect about an individual includes information (other than sensitive information) that may be provided to us from a credit reporting body, including:

  • identification information such as name, any alias or previous name, date of birth, gender, current or last known address and 2 previous addresses, and driver licence number;
  • information about consumer credit provided to an individual including the name of the credit provider, whether the credit provider is an Australian credit licensee, the type of consumer credit, the day on which the consumer credit is entered into, the terms or conditions of the consumer credit that relate to repayment, the maximum amount of credit available under the consumer credit, and the day in which the consumer credit is terminated or otherwise ceases to be in force;
  • information about whether or not an individual has met an obligation to make a monthly payment of consumer credit, the day on which the payment is due, and the day on which the payment is made;
  • a statement that an information request has been made to a credit reporting body in relation to the individual by a credit provider;
  • the type of consumer credit or commercial credit, and the amount of credit, sought in an application made by the individual to a credit provider and in connection with which a credit provider has made an information request in relation to the individual;
  • information about payments that are at least 60 days overdue for consumer credit and more than $150, where the credit provider has requested payment and recovery is not prevented by a statute of limitations;
  • information that an overdue payment has been paid;
  • information about arrangements with credit providers;
  • information about court judgments (but not for criminal proceedings) against an individual that relate to credit applied for or given to an individual;
  • personal insolvency information;
  • publicly available information that relates to the individual’s activities and the individual’s credit worthiness and that is not court proceedings information about the individual or information about the individual that is entered or recorded on the National Personal Insolvency Index; and
  • the opinion of a credit provider that the individual has committed, in circumstances specified by the provider, a serious credit infringement in relation to consumer credit.

Credit eligibility information

If we obtain credit reporting information on an individual from a credit reporting body, or we derive information from it that has any bearing on the individual’s credit worthiness and could be used in establishing the individual’s eligibility for consumer credit, we refer to this information as “credit eligibility information” in this policy.

The types of credit eligibility information that we hold includes the credit information listed above. It may also include information such as credit scores and assessments which we generate from this information.

How we collect and hold credit information and credit eligibility information

We collect credit information from customers either by telephone, in person or in documentation such as an application form (which may be an online application). We may also collect credit information when you make a request or enquiry of us.

We also collect credit information from publicly available sources or third parties, such as a referee provided by you, a credit reporting body or other credit provider, an insurer of your property, or a person selling your debt to us or engaging us to collect the debt.

We will hold credit information and credit eligibility information in secure electronic and physical files.

Why we collect, hold, use and disclose credit information and credit eligibility information

We may collect, use, hold and disclose credit information and credit eligibility information when permitted by law:

  • to assess an application for credit or a guarantor;
  • to use a credit reporting body;
  • to manage credit that we provide;
  • to assist customers avoid defaulting;
  • to collect debts;
  • to comply with laws;
  • to deal with complaints;
  • to assist other credit providers to do these things; and
  • for other lawful purposes.

Disclosing credit information to a credit reporting body

We may disclose credit information about you to a credit reporting body (“CRB”). The CRB that we are likely to disclose your credit information to is as follows:

Equifax
Equifax – Customer Resolutions
PO Box 964
North Sydney NSW 2059
Phone: 13 83 32
www.equifax.com.au

If we disclose your credit information to a CRB:

  • the CRB may include the information in reports provided to credit providers to assist them to assess your credit worthiness; and
  • if you fail to meet your payment obligations in relation to consumer credit or commit a serious credit infringement, we may be entitled to disclose this to the CRB.

Each CRB has a policy about the management of credit-related personal information. You can get a copy of the policy by contacting the CRB using its contact details above.

Disclosure of personal information to overseas recipients

  • We are unlikely to disclose personal information to overseas recipients.

Your rights under the Privacy Act in relation to credit-related information

Your rights under the Privacy Act in relation to credit-related information include the following:

  • You may obtain the CRB's policy about the management of credit-related personal information by contacting the CRB. See contact details above.
  • You have the right to access credit-related information that we hold about you from us, to request us to correct the information, and to make a complaint to us.
  • You have the right to request a CRB not to use their credit reporting information for the purposes of pre-screening of direct marketing by a credit provider.
  • You have the right to request the CRB not to use or disclose credit reporting information about you if you believe on reasonable grounds that you have been or are likely to be a victim of fraud.

How to access credit eligibility information

On request from you we will provide details of the credit eligibility information we hold about you. The release of information is subject to some exceptions such as information relating to existing or any anticipated legal proceedings, together with exceptions provided by the Privacy Act.

Unless unusual circumstances apply, we should provide access to you within 30 days of the request.

We reserve the right to charge a fee for providing access to your information when permitted by law.

To protect your personal information, the request to us must be in writing and can be sent by letter or facsimile or email. All correspondence should be addressed to:

Mail: The Privacy Officer, Rivwest Finance Ltd, PO Box 1192, Dubbo 2830
Fax: The Privacy Officer, Rivwest Finance Ltd 02 6884 7628
Email: admin@rivwest.com

Our objective is to respond to any request within a reasonable timeframe.

How to seek correction of credit information or credit eligibility information

We aim to ensure that credit information and credit eligibility information about you is accurate, up to date and complete. We will assess your request for amendment of information upon written or verbal request from you. You can contact us on 02 6882 0090 or Freecall 1800 820 090 or write to The Privacy Officer to do this.

Complaints

Under the Privacy Act you have the right to make a complaint to us about an act or practice engaged in by us as a credit provider that may be a breach of Part IIIA of the Privacy Act (which deals with credit reporting) or the CR Code (a “Credit Privacy Complaint”).

If you make a Credit Privacy Complaint, you must specify the nature of the complaint. It may relate to personal information that has been destroyed or de-identified. We will not charge you for making or dealing with the complaint. Within 7 days we will give you a written notice that acknowledges the making of the complaint and sets out how we will deal with the complaint, and we will then investigate the complaint. If we think it is necessary we may consult with a CRB or another credit provider. After investigating the complaint we will within 30 days (or any longer period agreed by you in writing) give you a written notice setting out our decision.

If you are not satisfied with our decision you may access our external dispute resolution scheme, the Australian Financial Complaints Authority (“AFCA”).

The contact details for AFCA are:

Address: GPO Box 3, Melbourne VIC 3001
Telephone: 1800 931 678
Fax: 03 9613 6399
Email: info@afca.org.au
Website: www.afca.org.au

Alternatively, you may make a complaint to the Information Commissioner.

Changes to this policy

This policy is subject to change over time without prior notice. We may amend this policy by updating this posting.

Copies of this policy

You can ask us to provide you with a copy of this policy, including a hard copy, by contacting us using the contact details above.

Date published: 12 March 2014
Date updated: 24 September 2019